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On the lookout for a complete Hubstaff vs Time Physician comparability?
Monitoring precise hours labored by your staff — whether or not they’re in-house employees or a distant group, could cause an actual headache.
A wonderful time monitoring instrument could make your complete course of comparatively smoother, sooner, and efficient.
So which one do you select?
Whereas there are tons of choices on the market, we’ll examine two of the perfect time monitoring instruments available on the market, Hubstaff vs Time Physician, on this publish.
Desk of Contents
Let’s dive in.
What’s Hubstaff?
Hubstaff is a good productiveness administration and time monitoring app that helps staff and organizations observe time and enhance effectivity.
Hubstaff’s good worker time monitoring software program allows you to mechanically observe how a lot time is spent on tasks and duties throughout work hours.
With Hubstaff, you may:
- Monitor time and achieve insights about time wastage.
- Monitor what staff work with screenshots.
- Course of worker payroll and bill purchasers.
- Generate detailed studies and correct on-line timesheets.
What’s Time Physician?
Time Physician is a strong productiveness administration and time monitoring answer utilized by giant organizations and small companies to spice up each in-house and distant group productiveness.
Time Physician is well scalable, which makes it a superb instrument for any enterprise and even freelancers.
With Time Physician, you may:
- Monitor time taken for every job or mission precisely.
- Generate highly effective studies to determine productiveness points so you can also make enhancements.
- Monitor web site utilization to see which web sites your staff are utilizing at work
- Robotically course of payroll and consumer billing.
- Sync information with standard time and mission administration software program like Jira, Basecamp, Zoho Initiatives, Trello, and Asana.
Hubstaff vs Time Physician comparability
Right here’s a function by function comparability that will help you determine which instrument — Time Physician or Hubstaff — gives the perfect worth for cash.
Let’s have a look at what every of those instruments has to supply:
1. Time monitoring
Right here’s how each Hubstaff and Time Physician observe time spent on duties or tasks:
1) The Hubstaff method
A. Automated Time Monitoring
Hubstaff needs to be first put in on a consumer’s house pc or laptop computer on which they’re working.
After logging in, you’re offered with two choices: “Me” or “Group.”
Right here’s the knowledge you’ll see if you choose the “Me” dashboard:
- The entire hours labored for a day.
- The entire hours labored for the week, together with an exercise share.
If you choose the “Group” dashboard, you’ll see the identical data however for your complete group.
It’s also possible to see:
- Who’s on-line.
- Their exercise ranges.
- A bar graph displaying what number of hours they labored that week.
From right here, you too can view timesheets — to see how a lot an worker has labored on a specific mission, in addition to their exercise ranges.
It’s also possible to choose tasks, the place as an alternative of particular person members, the time spent on every mission is displayed. This helps you see which duties are taking extra time and could be improved.
B. Exercise ranges
Now coming to the actual deal: the exercise ranges and the way they observe your productiveness.
Hubstaff detects if there may be motion in your keyboard or mouse and tags these minutes as lively and the remainder of it as inactive. It then generates studies for set time intervals.
Want an instance?
Right here’s how 100 seconds at my office sometimes seems like:
- 30 seconds researching on the publish that I’m writing.
- 20 seconds looking pictures to make use of within the publish.
- 30 seconds truly writing the publish.
- 20 seconds of brushing my hair out of my eye and staring into house (no mouse or keyboard used).
So my exercise degree is 80% since I’m utilizing 80 seconds of the 100 seconds utilizing the keyboard or mouse.
You get time studies for all of your actions and the share of time that you just truly spend on varied duties to assist with time administration.
As useful because it’s, exercise ranges can’t precisely inform if one worker was working more durable than one other.
For instance, if in case you have a developer in your group who spends extra time coding, then they may have the next keyboard utilization, and in flip, the next exercise degree than, say, a content material author who spends extra time studying and researching.
Does this imply the author was working much less?
Positively not.
Hubstaff clarifies that the exercise ranges ought to solely be used as “developments” to see if you can also make minor corrections as and when wanted.
2) The Time Physician method
A. Interactive time monitoring
How does Time Physician do it?
Time Physician makes use of an entire completely different manner of approaching this drawback and offers customers much more freedom to trace time whereas they’re working.
Much like Hubstaff, you must obtain the desktop app.
After downloading Time Physician, right here’s learn how to observe time:
- Click on on the desktop icon and log in to the instrument.
- Create the duty/duties that you’re engaged on.
- You’ll see a begin and cease timer subsequent to your job.
- Click on on the play button to start out and cease recording time.
Time Physician will log what number of minutes or hours you could have spent on a specific job.
Managers have an possibility of making duties that may be assigned to staff, so all they should do is click on the little play button.
The interface is admittedly user-friendly, and you’ll determine it out in a couple of minutes.
So the onus is on the consumer to set duties for the day, after which a useful little bar seems in your display screen, displaying time being tracked.
Now you can begin your work, and the app tracks what web sites you go to and what apps you had been utilizing on this interval.
The supervisor can then view detailed analytics by extracting studies, just like the one above, to see what job the worker was engaged on and for which group.
B. Idle time pop-ups
Time Physician additionally blows the exercise ranges function of Hubstaff out of the water.
How?
With Time Physician, a supervisor can specify how lengthy his worker can go and not using a keystroke or mouse motion.
If the restrict exceeds, then bam!
A pop-up seems asking what the worker is as much as.
Extended idle time and the worker is mechanically placed on a “break.”
So you may’t trick the system, telling you had been working when you had been truly taking part in video video games.
Whereas an idle time function is accessible on Hubstaff too, configuring it’s a tad extra difficult.
Time Physician additionally sends detailed studies of internet sites that an worker visits in the course of the time they log in, making staff extra accountable to assessment their very own productive time.
Fast recap
Hubstaff has an exercise monitoring function that’s neat and does the essential job of measuring keyboard and mouse exercise ranges. Then again, Time Physician allows you to create duties after which observe the precise time you spent on these duties. Time Physician additionally has options to make sure that staff don’t falsify information.
2. Worker monitoring
No person likes their managers standing behind them watching their screens as they kind, which is why each managers and staff can profit from worker monitoring software program.
Each Time Physician and Hubstaff assist monitor worker actions in a non-intrusive method.
1) The Hubstaff method
A. Screenshots
The Hubstaff worker monitoring function allows you to see what every group member is engaged on in real-time.
How?
Hubstaff can take randomized screenshots of every worker’s work display screen.
The mission supervisor or employer can set the function to take a screenshot as soon as, twice, or 3 times per ten seconds. It’s also possible to select to show it off when you don’t need screenshots.
B.Internet and app monitoring
Certain, what your staff’ display screen seemed like once they had been claiming to be working. However how have you learnt which websites or apps they used throughout these hours?
That is the place net and app monitoring is available in.
Hubstaff tracks the URLs that an worker visits and presents them on a display screen which seems like this:
You may see the time spent on an internet site, the share of whole use, and a small bar for visualization.
You additionally get one other report that logs how a lot time an worker is utilizing a specific app, which seems fairly just like the web site report:
2) The Time Physician method
A. Screenshots
The screenshot function is accessible in Time Physician as properly, and the default worth is one screenshot each three minutes. This may be modified by the supervisor to a time-frame that’s handy.
Time Physician has screenshots as an non-compulsory function — managers can allow or disable it for every worker.
Apart from serving to monitor distant staff successfully, the screenshots function may also come in useful in particular sorts of firms, corresponding to design retailers, which might use them to assessment work processes and enhance productiveness.
Be aware: In Time Physician, screenshots are solely taken when group members point out that they’re working and never throughout breaks. Furthermore, screenshots could be deleted by group members, which helps preserve their privateness. Nonetheless, if any screenshots are deleted, the related work time can also be deducted from their work hours.
B. Internet and app monitoring
That is how the Internet and App utilization report from Time Physician seems like:
As you may see each web sites and functions on a single display screen, it’s a lot simpler to see the place your staff are spending the utmost time, which suggests possibilities to extend productive time and finally… more cash.
Fast recap
Each apps use screenshots in addition to web site and software monitoring to trace worker conduct on-line. Time Physician does a greater job of presenting the information in order that managers could make knowledgeable choices rapidly and successfully.
3. Distraction administration
All of us get distracted at our office, whether or not it’s a Fb notification or the newest collection you’re binge-watching on Netflix.
However that’s priceless time misplaced, and we’d like somebody to nudge us in the best course.
1) The Time Physician method
That is the place Time Physician scores massive time.
When it detects extreme utilization of Fb, YouTube, or different private websites, a small pop-up seems on the display screen asking the worker in the event that they’re nonetheless working.
Distraction administration as a function is kind of useful because it instills productiveness and makes positive your staff should not getting sidetracked.
2) The Hubstaff method
Sadly, Hubstaff doesn’t have a comparable function to cease staff from loitering round once they’re presupposed to be working. Whereas Hubstaff could offer you studies as to extreme time spent on an internet site or an app, time as soon as misplaced is misplaced without end.
Fast recap
Time Physician is the clear winner on this class as a result of it encourages staff to get again to work in actual time. Hubstaff doesn’t have this function and simply provides studies and information, which you must interpret to inform whether or not staff have been utilizing time productively. Whenever you have a look at its sensible implications, Time Physician’s distraction administration function works extra successfully in enhancing productiveness.
4. Worker privateness
Monitoring your time and letting your pc be monitored by an outdoor instrument whereas working could sound a bit like an invasion of worker privateness, a gray space that the majority employers need to keep out of.
1) The Hubstaff method
Whereas monitoring worker exercise by way of keystrokes and mouse actions, Hubstaff doesn’t file keystrokes however merely assigns a price (true or false) to any key that was truly pressed.
Hubstaff has the non-compulsory operate of taking screenshots of staff’ screens once they’re working. Hubstaff shops its screenshots on Amazon’s S3 Servers for extra safety.
2) The Time Physician method
Time Physician additionally clarifies that it solely checks if a key was pressed in the course of the time the worker was working and doesn’t maintain a file of which key was pressed.
Time Physician additionally has the non-compulsory performance of taking screenshots of staff as they’re working.
However in contrast to Hubstaff, Time Physician shops your screenshots on servers with which communication is secured – by way of SSL encryption. These servers are situated in safe information facilities with 24/7 monitoring assist.
No third get together can entry your screenshots.
Fast recap
Each Hubstaff and Time Physician monitor your keyboard and mouse exercise, however don’t do “keyboard logging.” Each the instruments additionally take screenshots of your group throughout their working hours and retailer them for a specified period of time. Your staff ought to be made conscious that their exercise is being monitored in the course of the day.
The massive query is: Do you need to share your screens with a 3rd get together (Hubstaff) or maintain it in a safe personal server (Time Physician)? Your name.
5. Studies and timesheets
Monitoring worker time, ensuring they’re not getting distracted, and worker exercise monitoring is all high-quality, however how do you analyze productiveness?
Do you are taking detailed notes after which pull up your trusty outdated spreadsheet, typing away days of information, ensuring it’s correct, and hoping you haven’t fallen asleep on the keyboard.
Sounds very fascinating, proper?
What if we informed you there was an simpler technique?
These instruments come bundled with a studies function that makes your life that a lot simpler.
1) The Hubstaff method
Hubstaff, for example, has a separate studies part, the place you get detailed studies which appear like this:
The studies are divided into six classes:
1. Basic studies
Below basic studies, you may generate six studies:
- Weekly report: Shows the identical data because the Time and Exercise Report however for your complete week.
- Guide time edits: This report reveals the modifications made on the actions recorded in your account or group, for instance, if an worker made modifications to their tracked time.
- Bills: This report makes expense monitoring straightforward – displaying expense information by date and time.
- Timesheet approval: Shows an outline of timesheet information.
- Apps and URLs: A report of the apps and URLs visited and the way a lot time your group spent on them.
- Time and exercise report: It particulars the overall time tracked, exercise percentages, spent quantities, and billable quantities by any consumer for a mission or job.
2. Fee studies
There are two classes of fee studies:
- Accounts Owed: Shows the time marked as unpaid throughout the group.
- Funds: Exhibits an inventory of funds made by the group.
3. Budgets and limits
There are 4 studies that fall beneath this class to assist with budgeting:
- Weekly limits: This report shows the weekly limits set for every group member. It additionally reveals time spent working and remaining time for the week.
- Challenge budgets: Exhibits the funds for every mission and the time spent on every.
- Shopper budgets: This report reveals budgets for all tasks related to a specific consumer and the time spent on every.
4. Time-off studies
There are two studies that may be generated beneath this class:
- Time-off steadiness: Exhibits the accessible, used, and pending time-off balances of group members.
- Time-off transactions: Shows all accredited time-off balances.
5. Attendance report
The Attendance Report helps employers handle their group’s schedule.
6. Job websites report
It shows all tracked time by every group member for a particular job website. This report is simply accessible for premium plans.
Hubstaff allows you to ship these studies by e-mail to members exterior the group, obtain them as a PDF or a CSV file with the intention to view them offline to plan and assessment your group’s workflow as you want.
2) The Time Physician method
Not one to be left behind, Time Physician additionally provides you many choices to generate complete studies.
So what are these spectacular studies that Time Physician generates?
Properly, there are eight differing types, and right here’s a fast lowdown on every of them.
1. Dashboard
Exhibits a consumer’s present standing, the overall labored for the day (or week), and the occasions they labored. It’s also possible to hover over the timeline to see which duties had been being labored on and for a way lengthy.
2. Timesheet report
Exhibits you the overall quantity of accountable time for a specific consumer for that day (or week).
3. Time use report
Exhibits the overall time labored for a number of customers and what number of hours they’ve spent on every job.
4. Timeline report
This can be a helpful job administration instrument, displaying the exercise for various customers for the chosen day.
5. Poor time use report
This can be a report which reveals the period of time completely different customers spend on web sites that aren’t work-related, corresponding to social media websites or YouTube.
6. Internet and app use report
Exhibits an inventory of functions or web sites which you or your group used whereas working.
7. Initiatives report
A helpful mission administration report that reveals how a lot time was spent on completely different tasks and by which group members.
8. Attendance report
A superb outdated manner of displaying who was not current or was late to their scheduled working hours.
Customers may also add why they had been absent, corresponding to an appointment on the eye physician for staring on the display screen for too lengthy, and so on.
Many of the studies are downloadable as PDF or CSV recordsdata, with the intention to entry them offline.
Fast recap
Each instruments generate completely different units of studies that give a supervisor or an worker the flexibility to trace their productiveness and enhance wherever potential.
Hubstaff takes a extra standard method. Though they’re fairly complete, the Hubstaff studies lack the flexibility that a few of the Time Physician studies present.
For example, Time Physician’s Poor Time Use report is very efficient in understanding which non-work associated web sites or apps are taking over an worker’s time. This may allow managers to get to the underlying cause for wasted time and talk about with group members to discover a answer.
6. Payroll and invoicing
The primary objective of those two instruments is to extend worker productiveness and streamline varied enterprise actions – saving time and finally making the enterprise extra worthwhile.
One such time-consuming exercise is monetary administration.
Which is ironic as a result of time is cash, proper?
The extra time you spend on managing cash, the much less cash you make!
So how do these instruments assist ease the burden of invoicing payroll and invoicing throughout the firm?
1) The Hubstaff method
Hubstaff gives an automated payroll function to save lots of you the time of manually calculating every staff’ hours and pay. It additionally gives an automated invoicing function to make sure correct billing.
Right here’s what it’s best to take note:
- Hubstaff lets you sync timesheets along with your payroll. In case your staff are paid by the hour, the truth that the time playing cards are correct means your payroll might be too.
- Integration with Quickbooks can also be potential to mechanically export time tracked.
- Fee gateways Hubstaff can join to incorporate PayPal, Smart, previously Transferwise, and Payoneer.
2) The Time Physician method
Producing payroll with Time Physician is easy.
Fortunately, you received’t should depend on Excel formulation anymore when processing payroll.
With Time Physician’s payroll function, you may:
- Create automated timesheets that can be utilized to make batch funds.
- Set automated pay intervals and currencies for workers and contractors in different nations.
- Arrange payroll for workers who’re paid hourly and group members who obtain a set wage.
- Combine your payroll with fee gateways like PayPal, Payoneer, Gusto, ADP, and Smart, previously TransferWise.
Fast recap
Each instruments supply an automatic payroll possibility primarily based on timesheets and an automatic invoicing possibility primarily based on billable hours. In addition they supply integration with fee gateways you could already be utilizing, corresponding to PayPal.
7. Pricing
Coming to the large query. How a lot are these instruments going to value?
Can you continue to run a worthwhile enterprise managing a distant group?
Let’s begin with Hubstaff.
1) Hubstaff pricing plans
There are 4 completely different plans that Hubstaff gives to all its customers:
Free plan: Offers you primary time monitoring and exercise ranges. Nonetheless, it solely helps one consumer. Go for it when you simply need to take the instrument out for a spin to see what it seems like.
- Fundamental plan: Begins at $7/consumer per thirty days and gives very restricted performance. So if you wish to monitor your staff with GPS monitoring, this isn’t the choice for you.
- Premium plan: Priced at $10/consumer per thirty days – consists of “Fundamental” options + GPS and cellular monitoring + time without work and holidays + attendance monitoring + payroll.
- Enterprise plan: Begins at $20/consumer per thirty days – consists of “Premium” options + VIP assist + concierge account set-up + increased public API limits.
Hubstaff additionally gives a 14-day free trial on all paid plans.
2) Time Physician pricing plans
Time Physician retains it easy once more with choices.
Let’s check out the pricing plans:
- Fundamental: $7/consumer per thirty days – gives time monitoring + job administration + limitless screenshots + exercise monitoring.
- Customary: $10/consumer per thirty days – consists of “Fundamental” options + payroll + integrations.
- Premium: $20/consumer per thirty days – consists of “Customary” options + consumer login entry + concierge account setup.
All the things the software program gives, you may attempt free for 14 days (and not using a bank card).
Fast recap
Whereas Hubstaff gives you versatility with its completely different plans, the options it gives in its decrease variants don’t precisely do justice to its lengthy listing of capabilities.
Time Physician, then again, takes a no-nonsense method to its pricing, so that whenever you pay, you get an opportunity to glimpse every thing the instrument gives.
8. Software program setup
We’re nearly on the finish of this battle royale, the place each these instruments have tried to beat one another up with comparable options and aggressive pricing.
So on this part, we’re evaluating the 2 instruments primarily based on their ease of use.
1) The Hubstaff method
The setup of Hubstaff is fairly simple.
Your supervisor/employer sends you an invite to hitch Hubstaff, and also you simply have to just accept it.
Enter just a few extra particulars like your identify and e-mail handle and make sure this e-mail.
You’ll must obtain the desktop consumer by clicking in your avatar. It may be discovered on the underside left-hand aspect of your net dashboard. See under:
Obtain the Hubstaff instrument, choose your working system (Hubstaff helps Mac, Linux, and Home windows) and run the set up.
As soon as full, log in along with your credentials, and you’ll see an inventory of tasks that your supervisor has assigned to you. You may click on on any mission that you just want to begin, and growth, you’re good to go.
Whereas it’s suitable with Android and iOS gadgets, the cellular app has very restricted performance — for instance, it lacks net and app utilization monitoring options.
2) The Time Physician method
Is Time Physician as straightforward to arrange? You wager it’s.
Simply obtain the Time Physician app from the web site.
Run the installer, enter your e-mail handle and password when prompted, and you should use Time Physician to observe your productiveness. That’s it!
Time Physician is suitable with all gadgets — Home windows, Max, Linux, iOS, Android, and even has a Chrome extension.
Fast recap
Each the instruments are comparatively straightforward to arrange.
The place Time Physician wins is that it allows you to straight obtain the instrument from its web site, whereas Hubstaff asks you to your e-mail and login credentials or must have an invitation despatched by your employer. Each instruments have video tutorials accessible to assist information you thru the method.
You might also need to try our listing of the perfect Hubstaff alternate options.
Hubstaff vs Time Physician: Closing verdict
Though on the floor, each instruments look comparable and carry out the identical operate, whenever you dig deeper, it’s evident that Time Physician beats Hubstaff in most classes.
Higher UI, extra complete studies, higher distraction administration, clearer pricing, and ease of setup, Time Physician wins as a result of it pays consideration to all of the small particulars.
We hope we had been ready that will help you select an appropriate instrument to enhance your group’s productiveness. So why not join for a free trial of Time Physician as we speak?
