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The way to run higher hybrid brainstorms and conferences with the Whiteboard Owl

Whereas many people have gotten comfy adapting to the brand new versatile actuality with scrappy instruments and setups, hybrid conferences which can be performed by in-person groups crowding round a laptop computer and hoping distant attendees can hear and see everybody aren’t adequate. Poorly facilitated conferences can result in a variety of inequities, together with proximity bias, and a sense of disconnection amongst groups. 

That’s why corporations are adapting to this new regular with best-in-class hybrid communication know-how. Hybrid groups love the Assembly Owl, a 360-degree video conferencing digital camera which mechanically reveals whoever’s talking, picks up audio as much as 18 toes across the desk, and facilitates smoother, simpler collaboration total.

However issues can get difficult when a whiteboard will get concerned. What number of instances have you ever sat in a hybrid assembly and needed to ask somebody within the workplace to carry up the digital camera to the whiteboard so you possibly can really learn it? It makes distant attendees really feel not noted, and so they have a tougher time contributing concepts once they can’t really see all the pieces on the board. 

Enter: The Whiteboard Owl.

The Whiteboard Owl is a one-of-a-kind wi-fi digital camera know-how that syncs to your Assembly Owl utilizing Owl Join know-how and broadcasts your whiteboard so all attendees can learn each phrase — even when an in-person teammate is obstructing it whereas writing down concepts. It’s straightforward to arrange, and can be utilized in on a regular basis conferences, workshops, or classroom settings to boost the distant attendee expertise, and make each crew name extra inclusive.

“Along with a brilliant clear picture of the whiteboard, distant viewers can see the whole picture, as a result of we created know-how to make the individual writing on the whiteboard clear,” says Mark Schnittman, Co-Founder + CTO of Owl Labs. “The Whiteboard Owl can accommodate any sized wall and it mechanically resizes the picture, making it straightforward to make use of. The digital camera watches the whiteboard, detects the individual, and makes them clear, making a hybrid assembly expertise the place you don’t lose the content material and also you don’t lose the context.

“The Whiteboard Owl creates a hybrid assembly expertise the place you don’t lose the content material, and also you don’t lose the context.” Mark Schnittman, Owl Labs Co-Founder + CTO

The Whiteboard Owl lets you create a full collaborative room ecosystem, making your crew’s brainstormed concepts come via clearly for distant attendees. Utilizing Whiteboard Improve, distant members can totally take part in brainstorms with no need to furiously take notes and hope they received the fitting message.

On this article, we’ll deep-dive into the advantages of the Whiteboard Owl, discuss Whiteboard Owl safety features, and get into learn how to arrange the Whiteboard Owl for hybrid conferences.

Key Whiteboard Owl Options

The Whiteboard Owl is the one whiteboard assembly resolution of its sort, because of Whiteboard Improve. With Whiteboard Improve, the presenter writing on a whiteboard can magically be made clear, giving a full view of the display behind them. Distant viewers can see a light-weight shadow the place they’re standing, however they’re by no means blocked from studying the whiteboard

Whiteboard Owl options embody:

  • Making the presenter clear to supply a full view of the whiteboard
  • Lowering glare and shadows on the whiteboard from workplace home windows or lights
  • Enhancing whiteboard visibility with higher-quality graphics, and elevated distinction and saturation


woman participating in a hybrid video meeting with the whiteboard owl virtual whiteboard

The Whiteboard Owl reduces glare and shadows from workplace lighting and home windows, and will increase distinction and saturation on the whiteboard. Plus, the Owl Join working system updates mechanically, so your crew is all the time working with the newest model.

The Whiteboard Owl is the primary hybrid assembly device that enables distant groups to see the whiteboard simply in addition to these sitting within the workplace — if not higher.

Whiteboard Owl safety

Hybrid (and remote-only) conferences should be arrange with know-how that prioritizes privateness and safety. Like for all Owl Labs merchandise, Whiteboard Owl safety is taken very severely. 

Right here’s all the pieces you could learn about Whiteboard Owl safety:

  • Safety patches and enhancements are constructed into frequent software program updates with full launch notes.
  • The Whiteboard Owl sends fundamental analytics knowledge over HTTPS with TLS/SSL to the Owl Labs central server. It’s hosted securely, and may solely be accessed by full-time staff of Owl Labs. 
  • Video knowledge will not be captured in any respect.

The way to replace your Whiteboard Owl

At Owl Labs, we’re always updating our software program to make it smarter and safer over time. We push out common software program, safety and have updates that your Whiteboard Owl receives if it’s linked to WiFi. Beneath are steps on how one can make certain your Owl has the neatest model of our software program (aka the latest-and-greatest): 

  • In case your Whiteboard Owl is linked to WiFi, you’ll mechanically obtain updates.
  • In case your Whiteboard Owl is not linked to WiFi, right here are detailed directions on learn how to replace your Assembly Owl and Whiteboard Owl manually. 

The way to arrange your Whiteboard Owl

  1. First, place the Whiteboard Tags within the top-left and bottom-right corners of the whiteboard — this lets the digital camera know the place to file.
  2. Mount your Whiteboard Owl. It may be positioned on a wall, ceiling, or a tripod (for higher flexibility for multi-purpose rooms). Affix it 7-16 toes (2-5 meters) from the whiteboard, utilizing drywall screws and anchors or adhesive mounting strips.
  3. Join your Whiteboard Owl to energy.
  4. Arrange your Whiteboard Owl within the Assembly Owl App and pair it to the Assembly Owl within the room. You too can join the 2 through USB, however connecting via the app is less complicated and results in a greater expertise.
  5. When a gathering has begun, flip over one of many magnetic tags to sign to the Whiteboard Owl that it’s time to file. 

Benefit from hybrid whiteboard conferences

From a amenities administration or assembly facilitation perspective, there are just a few methods you possibly can assist enhance visibility and assembly participation from the workplace. 

  • Put money into high quality whiteboards, markers, and erasers. 
  • Scale back glare as a lot as potential with strategic whiteboard placement, curtains, and window movie. 
  • Improve your lighting to a softer bulb or completely different setup that helps keep away from reflections.

3 methods to maintain staff linked and contributing with the Whiteboard Owl

The Whiteboard Owl makes collaborative crew brainstorming simpler and extra inclusive than ever. Distant staff can all the time see and skim the board, and each in-person and distant teammates profit from not needing to take notes through the assembly.

Use the Whiteboard Owl digital camera in your subsequent hybrid assembly to:

  • Plan out a product roadmap with timelines visually.

Make the most of in-person whiteboarding or digital whiteboards when planning improvement initiatives. Sustain with timelines in a challenge administration device and hyperlink recordings for extra, free-form particulars. 

  • Develop a content material calendar or PR pitch plan.

Throughout brainstorms, concepts begin rolling and snowball into each other. Begin with an concept and see the way it grows with a whiteboard. 

  • Conduct new rent coaching and orientation. 

When instructors and a few college students are within the classroom, the Whiteboard Owl will pair with the Assembly Owl to stream each the trainer and the content material behind them. 

owl labs whiteboard owl hybrid meeting solution



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