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The professionals and cons of Microsoft Groups time monitoring


Microsoft Groups is a good instrument for workspace communication and venture planning. It gives a number of options like Microsoft Groups channel, video conferences, process lists, Microsoft planner, and assembly whiteboards. 

You may as well use numerous Microsoft Groups integration instruments for an all-in-one resolution. 

So it undoubtedly does make worker collaboration tremendous simple however is it actually the appropriate instrument for time monitoring and worker administration options?

Furthermore, how does Microsoft Groups time monitoring work? 

On this article, we’ll perceive how we will observe time with MS Groups. We’ll additionally cowl a few of the main drawbacks of the app’s time monitoring options and have a look at 5 different time monitoring instruments for your online business.

track time with time doctor

Desk of Contents

Let’s get began!

How one can use Microsoft Groups time monitoring?

Microsoft Groups is a good instrument for venture planning and worker collaboration. It integrates seamlessly with Workplace 365 and can be utilized with different instruments, together with:

  • Microsoft Dynamics
  • Microsoft Workplace
  • Microsoft Venture 
  • Microsoft Azure
  • Microsoft Energy Bi
  • Sharepoint
  • And extra! 

What’s extra, the app gives fundamental time monitoring options throughout the Microsoft Groups app. So let’s take a more in-depth have a look at the 2 methods you may observe time with MS Groups. 

Earlier than that, try how one can use Microsoft Groups with this detailed information!

1. Utilizing time clock

using time clock microsoft teams

MS Groups’ time clock characteristic lets workers clock out and in from their cellular units. Whereas it doesn’t actually observe worker hours in real-time, managers can monitor worker shifts and know when somebody is late or overworking themselves.

To make use of the time clock characteristic: 

  • In ‘Shifts’, click on on the clock icon and choose the related shift you need to clock in for.
  • Press and maintain the ▶ button underneath ‘Break’ to clock out for a break. 
  • Click on on the ‘Cease’ button underneath ‘Break’ to clock again in after your break.
  • To clock out, click on on the ‘Cease’ button underneath ‘Shifts’.

Notice: With a view to entry this characteristic, make certain your supervisor has enabled the ‘Shifts’ operate for you. 

2. Utilizing timesheet

Microsoft Groups additionally gives handbook timesheets for maintaining observe of worker hours. Staff can view earlier time clock exercise or edit present timesheet info. 

To take action, merely chooseTime clockfrom ‘Shifts’ and click on on the menu within the higher proper nook to pick out the timesheet. 

Subsequent, let’s perceive some drawbacks of MS Groups time monitoring.

How to track your salaried employees’ hours

4 main drawbacks of monitoring time with Microsoft Groups

Even though Microsoft Groups is an efficient venture administration instrument, it will not be the most effective match for everybody. As an illustration, managers on the lookout for a proficient time monitoring instrument might need to take into account different choices. 

Listed below are a number of the reason why Microsoft Groups will not be the best resolution for monitoring venture time:

1. No real-time time monitoring

Microsoft Groups depends on handbook timesheets to file worker time. So workers need to enter their tracked hours every day on the finish of their shift.

This may end up in a number of issues. For one, handbook time monitoring takes up a number of effort and time. Managers need to approve particular person timesheets and be certain that everybody submits theirs on time. There’s additionally the next threat of handbook error when workers need to fill of their time entries each day.

2. Elevated threat of time theft and human error

Any attendance or time monitoring instrument that depends on handbook time entry has scope for time theft

Furthermore, based on the American Payroll Affiliation (APA) over 75% of US employers lose cash from time theft and buddy punching practices. So there’s loads at stake when you ignore the necessity for a reliable time monitoring software program. 

To not point out, the handbook time monitoring course of is sure to get irritating after some extent, leading to elevated human errors.   

3. No resolution for managing particular person duties

Microsoft Groups lets managers assign and observe process progress for any workforce member. Managers can create a Microsoft record from the ‘Microsoft Lists’ characteristic and assign duties to their workforce members. Staff can then point out after they begin or full a process. 

Nonetheless, MS Groups doesn’t supply an choice to trace time for particular person duties. So there’s no actual strategy to point out how a lot time every process takes or estimate future venture timelines with accuracy. 

4. Lack of productiveness experiences

One of many essential advantages of time monitoring software program is that it improves productiveness and helps workers give attention to their workflows. In actual fact, most time monitoring software program supply detailed productiveness experiences to point how workers observe every venture on-line.

For instance, Time Physician gives a number of productiveness experiences like initiatives and duties, exercise summaries, timeline experiences, and many others. These can be utilized to investigate worker work patterns and assist them yield higher outcomes. 

Nonetheless, MS Groups doesn’t supply these options. So for somebody on the lookout for a devoted time monitoring software program, Microsoft Groups will not be the appropriate match. 

So what different instruments can you employ? Let’s have a look. 

5 environment friendly Microsoft Groups time monitoring options

Microsoft Groups is an efficient venture administration and workforce collaboration software program. However relating to instruments that may supply hands-on time monitoring options, there are a number of others you may check out. 

Listed below are a few of the best Microsoft Groups time monitoring options to take a look at in 2024:

1. Time Physician

Time Doctor

Time Physician is an worker time monitoring and productiveness software program that’s utilized by massive firms like Ericsson and Verizon in addition to small companies like Thrive Market. 

It gives a number of key time administration and worker attendance options which can be useful for each managers and workers. 

Key options

Listed below are a few of Time Physician’s key options: 

A. Correct time monitoring

Time Physician is provided with each handbook and computerized time monitoring modes for the consumer’s comfort. 

To make use of the handbook time monitoring mode: 

  • Create a brand new process underneath the related venture. 
  • Press ‘Begin’ if you want to start monitoring time.
  • Press ‘Cease’ to take a break or cease monitoring time. 
time doctor pause

The computerized time monitoring mode has no consumer interface and runs silently within the background when workers begin their units. 

Notice that it’s an optionally available characteristic that may be turned off by the employer if the staff don’t consent to computerized time monitoring. It has no impression on the staff’ workflows and helps them focus higher with out having to fret about monitoring time manually. 

B. Idle time monitoring

Idle time is when the consumer is actively monitoring time on their app, however Time Physician doesn’t acknowledge any keystrokes or mouse exercise (i.e. the consumer is inactive). 

This characteristic is beneficial for these seeking to calculate their most efficient hours or enhance their workflows. 

Furthermore, managers and shoppers can set a time-out restrict to make sure that the app doesn’t observe billable time after a sure interval of inactivity. They will additionally set a time restrict for receiving distraction notifications that inform customers they’ve been inactive.  

time doctor_idle time
C. Tasks and duties

With Time Physician, managers can create or assign duties to at least one or a number of workers without delay. It additionally lets the consumer observe their time for particular person duties, enhancing their time administration expertise. 

Time Doctor project & task settings
D. Payroll administration

Time Physician’s payroll administration options allow you to customise and streamline your organization’s payroll processes. Staff can successfully observe working hours and time beyond regulation hours and get compensated pretty. In actual fact, they’ll export their timesheets in CSV, PDF, or Excel sheets for quicker funds.

time doctor_payroll management

Managers can invoice their shoppers precisely. It lets them set automated timesheets and hourly charges for batch funds of their workers. 

The app integrates with platforms like Paypal, Gusto, and Smart for simpler, handy funds. 

E. Detailed productiveness experiences

Time Physician gives detailed perception into how your workers spend their time. It auto-generates a number of productiveness experiences about worker efficiency. They’re:

  • Timeline report: Detailed breakdown of when and the way customers work, take a break, or are offline. 
  • Venture and duties report: A abstract of how lengthy workers labored on particular person duties and initiatives.
  • Attendance report: Shows when workers have been current, absent, late, or partially late to the shift. 
  • Exercise abstract report: Reveals the lively minutes, unproductive use, and cellular use for every consumer over a given time vary.
  • Internet and app utilization report: A breakdown of the varied web sites and apps workers visited throughout work hours.
Time Doctor web & app usage
F. Productiveness rankings

To get a greater understanding of your workers’ productiveness, Time Physician helps you to price numerous apps or web sites as productive, unproductive, or impartial (based mostly on their degree of productiveness). 

For instance, websites like Youtube or Instagram may be ‘unproductive’ for sure workers, whereas they’ll be ‘productive’ for social media managers or design professionals. 

Managers can customise these rankings for particular person workers. Furthermore, they’ll then view their total workforce’s time use categorized into the corporate’s rankings (on a each day, weekly, or month-to-month foundation). 

Time Doctor Productivity rating
G. Screencasts

Time Physician gives an optionally available screencasts characteristic that randomly captures screenshots of your workers’ screens all through the day. 

This encourages worker accountability as they’re extra prone to keep on the duty at hand and keep away from distractions in the event that they know somebody’s watching. 

Time Doctor Screencasts

Notice: Managers can delete or blur the screenshots that comprise any private or delicate info. 

H. Sturdy Chrome extension

With Time Physician’s highly effective Chrome extension, you may combine with different venture administration instruments like Github, Trello, Slack, and many others. 

As soon as you put in the extension from the Google Internet Retailer, it’ll routinely add a time monitoring button to your display. With this, workers can instantly observe time with any third-party interface they’re working with and save time. 

Pricing

Time Physician gives a 14-day free trial (no bank card wanted). Paid plans begin at $7/consumer per thirty days. 

Discover Time Physician’s options web page for extra particulars!

Consumer rankings

  • G2: 4.4/5 (270+ opinions)
  • Capterra: 4.5/5 (500+ opinions)

2. RescueTime

Rescuetime

RescueTime is a web-based time administration instrument that tracks worker time and pc utilization. It gives detailed perception into how workers spend their time and helps enhance their work productiveness and effectivity. 

Key options

  • Provides personalizable ‘Focus’ targets to enhance productiveness.
  • Provides detailed experiences that can be utilized to investigate worker efficiency.
  • Outfitted with an interactive time clock that may observe time throughout numerous units.
  • Offers weekly exercise abstract emails and objective reporting options.

Pricing

RescueTime gives a free 14 day trial with paid plans beginning at $9/consumer per thirty days. 

Consumer rankings

  • G2: 4.2/5 (75+ opinions)
  • Capterra: 4.6/5 (125+ opinions)

3. Harvest

Harvest

Harvest is an environment friendly enterprise administration software program with an in-built time monitoring instrument that streamlines productiveness administration and worker monitoring processes. The app additionally gives highly effective worker scheduling and reporting options that may assist handle groups with nice effectivity. 

Key options

  • Highly effective productiveness and time use experiences to watch the efficiency of every particular person worker.
  • Easy and easy-to-use time clock that can be utilized throughout units.
  • Payroll and on-line invoicing for handy billing.
  • Highly effective integrations with apps like Asana, Trello, Outlook, Google Calendar, Slack, and many others.

Pricing

Harvest has a 30-days free trial with paid plans beginning at $12/consumer per thirty days.

Consumer rankings

  • G2: 4.3/5 (740+ opinions)
  • Capterra: 4.5/5 (465+ opinions)

4. QuickBooks Time

Quickbooks homepage

QuickBooks Time (previously often known as Tsheets) is a web-based and cellular time monitoring resolution that gives a number of worker administration and scheduling options. The instrument is a good different to handbook timesheet apps or punch playing cards. 

Key options

  • Permits managers to assign particular person or group shifts to workers.
  • Provides GPS monitoring and geofencing options for cellular workers.
  • Provides Streamlined payroll functionalities that make billing shoppers simpler.
  • Outfitted with detailed experiences that alert managers when an worker is late or absent for a shift.

Pricing

QuickBooks Time gives a 30-day free trial. Paid plans begin at $20/month + $8/month per consumer base charge.

Consumer rankings

  • G2: 4.5/5 (1395+ opinions) 
  • Capterra: 4.7/5 (5530+ opinions)

5. Hubstaff

Hubstaff homepage

Hubstaff is a venture administration and time monitoring resolution for small to mid-sized companies. It gives a cellular app for iOS and Android units, and likewise helps offline monitoring. Managers also can use it as a workforce and payroll administration software program for his or her groups. 

Key options

  • Provides each handbook timesheets and computerized monitoring choices.
  • Permits workers to trace time for particular person duties and initiatives.
  • Managers can compensate their workers based mostly on hourly charges.
  • Automated reminders that alert the supervisor when a venture is about to cross its estimated time and price range.

Pricing

Hubstaff has a free plan with restricted functionalities for one consumer. Paid plans start from $7/month per consumer.

Consumer rankings

  • G2: 4.3/5 (385+ opinions)
  • Capterra: 4.6/5 (1225+ opinions)

Test our article: “Can Microsoft Groups Monitor Staff?”

Last ideas

Microsoft Groups lets workers clock in and clock out for his or her shifts and preserve handbook month-to-month or weekly timesheets for tracked hours. 

Whereas built-in timesheets are a very good instrument for starters, they’ll get actually time-consuming and sophisticated in the long term. 

So why not use a reliable instrument like Time Physician for your online business? It gives interactive time monitoring, process administration, worker attendance, and tons of different helpful options. 

Join a 14-day free trial (no bank card wanted) now to enhance your workforce’s productiveness!

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