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One of the best on-line worker scheduling apps in 2023: A complete information

As small companies develop, their outdated scheduling strategies like spreadsheets and items of paper typically can’t sustain. That’s when managers flip to on-line worker scheduling apps to streamline their enterprise operations, enhance communication, and increase productiveness.

However you don’t wish to tie your corporation to an app that doesn’t fit your wants. That’s why it’s so important to contemplate your dimension, business, and customary scheduling challenges earlier than you make your selection. In any other case, managing your scheduling app could cancel out the time you’re making an attempt to save lots of.

We’ve researched and in contrast the highest ten on-line worker scheduling apps of 2023 that will help you discover the appropriate one.** Learn this text to find:

  • A guidelines of essentially the most important scheduling app options
  • An outline of the highest ten scheduling apps in 2023
  • An in-depth take a look at every answer’s high options, execs and cons, and pricing
  • Key components to contemplate when selecting a scheduling app

Key options to search for in on-line worker scheduling apps

The options small companies want in worker scheduling instruments range from business to business. Nevertheless, there are some important instruments each app ought to have:

  • Scheduling and roster administration — You want the power to create schedules after which edit, reuse, and monitor them effortlessly.
  • Time monitoring and attendance — These options precisely document the hours group members work. Many monitoring instruments may confirm employees location with GPS know-how.
  • Reporting and analytics — Versatile apps can use your scheduling and time monitoring information that will help you forecast staffing wants and keep inside your finances.
  • Staff communicationCommunication instruments help with a variety of scheduling duties, from arranging cowl to checking in with absent staff and delivering necessary updates.
  • Cell apps — Cell apps assist you and your group. As an admin, you may handle worker schedules while you’re away out of your desk. And your group members can use the app to view their schedule, clock into shifts, and extra.

Prime 10 on-line worker scheduling apps in 2023

Platform Worth per thirty days Help Noteworthy options
Homebase Free plan for one location

Plans vary from $24.95 to $99.95 per thirty days

cellphone, chat, and e mail One click on auto-scheduling

Limitless schedule templates

Sturdy free communication instruments

Self-scheduling options (the power to publish open shifts and permit for shift swaps)

Integrations with time monitoring and payroll options

Connecteam Free plan for as much as ten customers

Plans vary from $35 to $119 per thirty days (for the primary 30 customers, then further charges apply)

There’s additionally a custom-priced Enterprise plan

cellphone and e mail Extremely granular settings

Activity administration

Customized varieties and checklists

Clockify Free plan for time monitoring options

Plans vary from $3.99 to $14.99 per person per thirty days

cellphone, chat, and e mail Calendar administration

Time tracker with a variety of net integrations

​​Idle detection and timed reminders

Shiftboard Costs aren’t available cellphone, chat, and e mail Auto-scheduling

On-call scheduling

Trade-specific scheduling

Quickbooks Time Plans vary from $20 per thirty days plus $8 per worker to $40 per thirty days plus $10 per worker cellphone, chat, and e mail Location tracker for distant staff

Mileage tracker

Challenge feed

Deputy Plans vary from $3.50 to $4.90 per person per thirty days

There’s additionally a custom-priced Enterprise plan

cellphone, chat, and e mail Auto-scheduling instruments

Schedule templates

Self-scheduling instruments

Sling Free plan with limitless staff and places

Plans vary from $2 to $4 per worker per thirty days

✓ — chat and e mail Worker listing

Staff newsfeed

Self-scheduling (with choices for first come, first served or admin approval insurance policies)

Skedulo Costs aren’t available cellphone, chat, e mail, and publish Journey suggestions

Sidebar for roster

Help for appointment reserving

7Shifts Free plan for as much as 30 staff at one location

Plans vary from $34.99 to $150 per thirty days

cellphone and e mail Forecasting and budgeting instruments

Tip pooling

Vary of POS integrations

OpenSimSim Free plan for as much as 10 staff at one location

Plans vary from $15.99 to $39.99 per thirty days

There’s additionally a custom-priced Enterprise plan

cellphone and e mail Sturdy free communication instruments

Shift countdowns

Lock shifts

1. Homebase

Caption: Homebase allows you to auto-schedule staff in response to their availability and roles in seconds.

Prime options

Homebase’s hottest characteristic is our versatile schedule administration device. You’ll be able to select between auto-populating your timetable, utilizing limitless templates, or letting employees self-schedule by claiming open shifts.

However a detailed second is the sturdy group communication characteristic. It allows you to publish schedules to the Homebase cell app and notify employees immediately. From there, staff can view their hours, request covers or trades, and browse notes about their shifts. And when emergencies come up, you may shortly message {custom} teams, people, or the entire group to arrange last-minute schedule adjustments.

Execs and cons

Homebase’s main benefit is worth. We now have a complete free plan that features all of the important scheduling options like automation, communication, and time monitoring. When you want extra performance, you may improve to one in every of our reasonably priced paid plans. And we solely cost by location (quite than by worker), so that you don’t have to fret about prices rising as you rent extra employees.

Our platform can also be designed for small companies with hourly employees. Homebase allows you to assign totally different roles, charges, and availability to particular person staff. Then, the software program auto-calculates wages and subtracts breaks so you may simply monitor labor bills and keep compliant.

One in every of Homebase’s drawbacks is we’ve got fewer mission administration instruments than another scheduling apps. Nevertheless, you may carry out lots of the similar actions with our scheduling and roster options. For example, you may assign all the staff engaged on the identical mission to the identical division.


Homebase has a free plan with all of the important options you want for one small enterprise location. And in contrast to many rivals, an infinite variety of staff can entry and use our app, it doesn’t matter what paid plan you’re on.

In any other case, we’ve got three month-to-month paid plans you may select from:

  • The Necessities plan for $24.95 month-to-month, which incorporates efficiency monitoring and distant group administration instruments.
  • The Plus plan for $59.95 month-to-month, which has labor value controls like time beyond regulation alerts and automated clock outs.
  • The All-In-One plan for $99.95 month-to-month, which provides professional HR assist to assessment your scheduling insurance policies.

2. Connecteam

Caption: Connecteam’s granular settings make it simple to personalize the platform in response to your corporation wants.

Prime options

The Connecteam app’s most fascinating characteristic is its granular settings. You’ll be able to choose and filter staff and duties based mostly on a number of totally different classes. For instance, while you’re allocating a shift, there are eight settings, together with job title, duties, and placement.

Execs and cons

Connecteam’s principal power is how its big selection of settings makes the platform extremely customizable. You’ll be able to resolve whether or not to maintain your schedule administration easy or add particulars like colour coordination and duties in your staff to do.

One in every of Connecteam’s challenges is its lack of integrations. As of February 2023, Connecteam solely companions with seven different apps. Meaning you’re extra more likely to outgrow the platform as your corporation wants change and also you wish to combine new software program.

Connecteam additionally prices an additional charge when you’ve got greater than 30 staff. So, it’s not your best option for rising companies.


​​Connecteam has a free plan for as much as ten customers. In any other case, there are three paid plans with a restrict of 30 customers:

  • Fundamental for $35 month-to-month and $0.60 per further worker for primary scheduling and time monitoring instruments for one location.
  • Superior for $59 month-to-month and $1.80 per further worker for further instruments like auto clock outs and geofencing for as much as three places.
  • Professional for $119 month-to-month and $3.60 per further worker so as to add an additional layer of settings to schedules and restrict worker working hours and shifts per week.

There are additionally {custom} paid plans obtainable for companies with greater than six places.

3. Clockify

Caption: Clockify’s calendar view offers you a transparent image of your corporation and employees’s weekly actions.

Prime options

Clockify’s finest characteristic is its intuitive calendar administration. You’ll be able to break days into color-coordinated blocks and monitor how lengthy it takes individuals to finish particular person duties. That makes it simpler to calculate how a lot time you’ve spent on a shopper’s mission and bill them accurately.

Execs and cons

Many Clockify customers reward the app’s ease of use. It has a easy interface that’s intuitive for admins and staff to navigate. Plus, the time tracker integrates with over 80 different apps, so you may higher perceive what your employees are engaged on.

Nevertheless, lots of Clockify’s high options are finest fitted to desk-based work, so the app could also be unsuitable for shift employees.

And since Clockify is especially a time monitoring app, it doesn’t prioritize scheduling. You’ll be able to solely handle availability and delegate shifts on the $7.99 month-to-month account. And that’s per person, so it may be expensive for bigger groups.


Clockify has a free plan for its important time monitoring options. Then, it has 4 paid plans which are priced per person:

  • Fundamental for $3.99 month-to-month
  • Customary for $5.49 month-to-month
  • Professional for $7.99 month-to-month
  • Enterprise for $11.99 month-to-month

4. Shiftboard

Caption: Shiftboard helps companies within the manufacturing and healthcare industries resolve their distinctive scheduling challenges.

Prime options

Like Homebase, Shiftboard has extremely configurable auto-scheduling instruments. You’ll be able to generate schedules for employees based mostly on roles, availability, and former shift patterns. The software program additionally allows you to promote open shifts for group members to say.

Bonus: you may schedule staff to be on name. That’s important for companies within the well being and social care industries.

Execs and cons

Shiftboard is designed for the manufacturing and healthcare industries. You’ll be able to create timetables based mostly in your manufacturing line and robotically block shifts that violate union contracts.

However Shiftboard’s restricted buyer base can also be an obstacle. When you’re not within the manufacturing or healthcare industries, it’s possible you’ll find yourself paying for options you don’t want.


Shiftboard costs aren’t available.

5. Quickbooks Time (previously Tsheets)

Caption:Handle your distant group with Quickbook Time’s ‘who’s working’ characteristic.

Prime options

Quickbooks Time’s (previously Tsheets’) high characteristic is its ‘who’s working’ device, which helps you to pinpoint all of your employees members’ places on a map. You’ll be able to see which staff are closest to an handle and dispatch them shortly. That’s particularly useful for companies with cell group members, like taxi firms and residential restore providers.

Execs and cons

One benefit of Quickbooks Time is the assist it gives distant groups. For instance, the GPS location tracker allows you to confirm employees places once they clock into off-site jobs and even monitor journey occasions.

The draw back is that GPS monitoring depletes smartphone batteries sooner than standard. On lengthy shifts, staff could must recharge their telephones or threat shedding contact with you.

One other draw back is Quickbooks Time has fewer options than most rivals. For example, it doesn’t have auto-population scheduling instruments like Homebase and Shiftboard.


Quickbooks Time has two paid plans:

  • Time Premium for $20 per thirty days plus $8 per person
  • Time Elite for $40 per thirty days plus $10 per person

Though Quickbooks Time doesn’t have a free plan, there’s a 30-day free trial obtainable.

6. Deputy

Caption: Deputy’s standout options are its scheduling instruments like automations, templates, and open shifts.

Prime options

Deputy’s finest options are its vary of scheduling instruments. Much like Homebase, you may auto-schedule based mostly on worker availability and the bottom labor value. Or, you may choose from premade schedule templates or permit employees to self-schedule by posting open shifts.

Execs and cons

Deputy is nice for dynamic scheduling as you may make fast tweaks to your timetable and let employees commerce and canopy shifts with minimal managerial involvement. That’s ideally suited for companies like bars and eating places the place your staffing wants can fluctuate shortly as a consequence of components just like the climate, festivals, or different native occasions.

An obstacle of Deputy is the sophisticated person interface (UI). Some customers complain they dislike the complexity of the options, so this app could also be most fitted for tech-savvy customers.


Deputy doesn’t have a free plan, however it does provide a 31-day free trial. There are additionally three paid plans:

  • Scheduling for $3.50 per person per thirty days
  • Time monitoring at $3.50 per person per thirty days
  • Mixture for $4.90 per person per thirty days

It’s also possible to organize a custom-priced plan for companies with over 250 staff.

7. Sling

Caption: Sling makes it easy for colleagues to keep up a correspondence with one another by way of the cell app.

Prime options

Sling’s high characteristic is its complete worker listing. You’ll be able to view and group group members based mostly on many standards, together with place, location, and division. This might make it simpler to handle a number of enterprise places, particularly in the event that they often share employees and prospects.

Execs and cons

One professional of Sling is the limitless admins, staff, and places included inside its free account. Meaning you’ve got tighter management over prices as you don’t must pay further as your group grows.

However the con of utilizing Sling is the free account’s restricted options. And since its paid plans are priced per worker, it’s possible you’ll find yourself paying extra for these options than you’ll with one other related app.


Sling has a free plan with primary scheduling instruments and templates. Or, you may improve to one of many paid plans:

  • Premium is $2 per person per thirty days
  • Enterprise is $4 per person per thirty days

8. Skedulo

Caption:Skedulo’s sidebar reveals your worker roster, which makes it simpler to delegate shifts based mostly on employees roles and {qualifications}.

Prime options

One fascinating Skedulo characteristic is the journey suggestions. When scheduling, you may obtain prompts to group cell employees’ jobs based mostly on proximity and cut back their journey time. You’ll be able to even design your personal guidelines to use to schedules based mostly on the specifics of your corporation operations.

Execs and cons

Skedulo is nice for appointment reserving for distant employees. The side-by-side roster and timetable make it simple to match certified employees with prospects. And the journey suggestions be certain that every worker’s schedule works nicely for them.

However a serious drawback of Skedulo is there’s no free plan, free trial, or month-to-month fee choice. Meaning it’s important to make a year-long dedication with out realizing whether or not or not the app fits you. Nevertheless, Skedulo allows you to lower your variety of customers and prices throughout the yr if it’s essential.


Skedulo’s costs aren’t available.

9. 7Shifts

Caption: 7Shifts’ forecasting instruments allow you to see what number of staff you’ll want throughout totally different departments and restaurant zones.

Prime options

7Shifts has fascinating forecasting and budgeting instruments. The app was designed with eating places and cafes in thoughts, and lets managers schedule staff by division, enterprise space, and placement.

Execs and cons

7Shifts is an effective selection for eating places and catering companies. It has an enormous vary of integrations with point-of-sale (POS) apps like Toast and Sq.. Plus, it auto-calculates tip pooling together with group wages to save lots of you time.

Nevertheless, 7Shifts has restricted options in its lower-cost plans. So, it’s important to pay greater than you’ll with different apps to entry options like shift notes and reminders.


7Shifts has a free plan for one location with as much as 30 staff. In any other case, there are three paid plans:

  • Entree for $34.99 month-to-month with a restrict of 30 staff and 50 places.
  • The Works for $76.99 month-to-month with a restrict of 30 staff and 50 places.
  • Gourmand for $150 month-to-month with limitless staff and places. That is higher fitted to companies than rising small companies.

10. OpenSimSim

Caption: OpenSimSim is an economical worker scheduling app with a strong free plan.

Prime options

OpenSimSim has an fascinating characteristic the place staff can see a countdown to their subsequent shift on their cell system. This makes certain your group is aware of once they’re working subsequent and doesn’t unintentionally miss any shifts.

There’s additionally a characteristic to lock necessary days so staff can’t commerce or cowl shifts. That provides you extra management over scheduling at busy occasions of the yr or throughout necessary occasions.

Execs and cons

In comparison with many rivals, OpenSimSim has reasonably priced paid plans. The most costly plan contains all of the important options and a few superior ones, however it’s nonetheless extra competitively priced than another common scheduling apps at $39.99/month per location.

An obstacle of OpenSimSim is its restricted vary of integrations. As of February 2023, it solely has eleven obtainable. And since OpenSimSim doesn’t have its personal payroll or hiring options, it’s possible you’ll be pressured to decide on between a payroll app that doesn’t swimsuit your corporation or manually exporting information between platforms.


OpenSimSim has a free plan for as much as ten staff at one enterprise location. Then, there are two paid plans:

  • Starter for $15.99 per location per thirty days
  • Premium for $39.99 per location per thirty days

There’s additionally a custom-priced Enterprise plan that features limitless enterprise places.

The best way to purchase worker scheduling apps

Now you’ve got all of the important details about a few of the high worker scheduling apps, you want a system to search out the appropriate one for you. Right here’s our step-by-step information:

  1. Establish your wants. Perceive what your corporation requires based mostly on components like business kind, enterprise dimension, and employees priorities and preferences. For example, your corporation could also be much like one other retail retailer, however when you’ve got extra scholar employees coming and going, you’ll want a extra refined scheduling device to maintain monitor.
  2. Consider your choices. You’ll be able to typically watch demos, use free trials, and even join free accounts earlier than you decide to an app. Which may imply an hour of taking part in with the software program settings or doing a full check run for per week.
  3. Get suggestions out of your group. As you gained’t be the one one utilizing your scheduling software program of selection, ask your staff for his or her opinions, too. They might discover sure merchandise to be kind of intuitive. Some could dislike the sound of options like location monitoring as a result of they really feel it invades their privateness or will affect their cellphone battery.
  4. Prepare employees. Even in the event you select the right answer for your corporation, don’t introduce your group to it out of the blue and anticipate them to hit the bottom working. You should present them the place to obtain it and introduce the options to them one after the other for profitable adoption.
  5. Mirror and improve when needed. If your corporation is rising, be certain that your scheduling app can sustain. Meaning checking whether or not the platform nonetheless meets your wants and upgrading or switching plans as your scheduling and group administration necessities grow to be extra advanced.

Frequent pitfalls to keep away from when shopping for an internet worker scheduling app

It may be simple to make these errors when buying a scheduling app. Right here’s what to be careful for:

  • Integrations. Your scheduling app ought to join with all of your present software program and ideally any future apps you’d like to make use of. In any other case, you gained’t save time since you’ll continually be switching between home windows and exporting information.
  • Ease of use. Some apps are extra demanding than others to study. Select an choice that was designed for small companies because it probably gained’t anticipate customers to have a lot prior expertise with know-how.
  • Scalability. When you assume your corporation will develop, even when solely by just a few staff, don’t select a scheduling app that prices per person. The additional prices will minimize into your finances for growth, and there are various choices that cost per location.
  • Help. As a busy enterprise supervisor or proprietor, you gained’t have time to set every thing up by your self. Your app of selection ought to present tutorials and sturdy buyer assist that will help you and your group by way of the onboarding and adoption course of.

Why Homebase is the perfect all-around worker scheduling app

When selecting an internet worker scheduling app in your small enterprise, there’s rather a lot to contemplate. It’s important to take into consideration your finances, business wants, and future plans for development. So, making the appropriate determination could be tough.

When you work in an business that has distinctive challenges, it’s possible you’ll be concerned about an app like Shiftboard or Quickbooks Time (previously Tsheets). These options resolve issues that usually come up within the building, manufacturing, and healthcare industries.

However in the event you’re on the lookout for an internet worker scheduling app that ticks all of the containers for small companies, go together with Homebase. We now have a flexible vary of scheduling and time monitoring options on our free plan. And in the event you plan to broaden or want tighter management and suppleness over employees administration, we’ve got reasonably priced plans which are priced per location, so your prices will keep low.


**The knowledge above is predicated on our analysis on on-line worker scheduling apps. All person suggestions referenced within the textual content has been sourced from unbiased software program assessment platforms, reminiscent of G2 and Capterra, in February 2023.



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