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How To Take Your Intranet From Good To Nice


Most organizations have an intranet to facilitate communication, collaboration, and data sharing amongst their workers. It usually serves as a centralized hub for options akin to:


  • Information and occasions – offering a method to share firm information, bulletins, occasions, and different updates in a well timed method. Extra clear communications can promote a extra optimistic tradition.
  • Insurance policies and procedures – a centralized location to retailer all insurance policies, procedures, and tips. These are essential ideas that set the tone and ensure everyone seems to be on the identical web page.
  • Self-service workflows – empowering workers to carry out duties akin to requesting day off or ordering enterprise playing cards themselves.

You may tailor and supply content material that the workers want and wish. Ask the workers what sort of data would make the intranet extra related and significant for them. Having the suitable content material is an efficient first step. You may take your intranet from good to nice by making the intranet’s attributes simpler.

Attributes Of A Nice Intranet

Intranet concept

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The intranet ought to have an easy and intuitive GUI (graphical person interface) and be straightforward for the workers to navigate and use. It ought to have a logical structure that permits workers to search out the knowledge and assets that they want simply and shortly. If not, many workers gained’t take the time to determine it out.

Are there different methods you’ll be able to cater the intranet to your workers? For instance, do a lot of the workers work within the workplace? If not, and with the rising use of cell units, make your intranet mobile-friendly. This implies formatting the intranet for varied cell units (e.g., smartphones and tablets) with out compromising person expertise or performance.

And final, however undoubtedly not least, the intranet ought to have sturdy safety to guard delicate knowledge and be certain that solely licensed workers have entry to particular content material. All workers ought to be authenticated and have some sort of role-based entry. For instance, entry to HR-related knowledge ought to be strictly restricted.

Advantages Of A Nice Intranet

Intranet concept, connect concept, professionals on laptops and phones

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A well-designed and well-implemented intranet can present many advantages to workers. One of many largest advantages is the convenience of data saved in a centralized repository. It’s a one-stop store making it straightforward for workers to entry the knowledge (single supply of fact) they want conveniently and shortly.

Subsequent, it’ll be simpler to take care of and maintain content material present. This facilitates efficient communication and collaboration inside the total group. There are even particular instruments akin to blogs, chat options, and dialogue boards that may be leveraged. If the group has a number of areas, everybody receives the posted info on the identical time.

When you may have an intranet that gives related and present content material that workers need, it should enhance worker engagement, which is able to result in higher adoption. And if you present options akin to recognition applications or suggestions mechanisms to provide workers a real voice, they’ll actually really feel valued.

But when the workers aren’t engaged or actively utilizing the intranet, then your intranet might have enchancment. As a substitute of guessing what the issue is likely to be, ask the workers! In any case, you’ve made a sizeable funding (each in time and monies) to create and preserve the intranet.

Perhaps a bunch of the content material is outdated or irrelevant. Or the GUI is complicated, too advanced, or not mobile-friendly. In addition to soliciting worker suggestions, you’ll be able to repeatedly overview efficiency and metrics akin to clicks to assist determine areas that want enchancment.

Proactively take the time to verify the intranet is efficient and aligns with the workers’ wants. This could, in flip, can take your intranet from good to nice, and result in elevated worker productiveness, satisfaction, and total organizational success.

For extra info on making your intranet go from good to nice, comply with me on LinkedIn!

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