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HomeRemote Work5 printable time sheets you may obtain (free templates)

5 printable time sheets you may obtain (free templates)

Monitoring worker work hours retains you knowledgeable about attendance and the place staff spend their time. It’s going to enable you calculate worker pay precisely whereas bettering their productiveness.

So, how are you going to observe worker time?

Printable time sheets are one choice. These are paper timesheets on which staff can be aware down their hours. To make this less complicated, you should utilize a ready-made timesheet template.

On this article, we’ll present 5 completely different editable and printable timesheet templates. We’ll additionally clarify the best way to make your individual template and the professionals and cons of utilizing printable timesheet templates.

Moreover, we’ll present you three digital timesheet instruments that can assist you automate your time monitoring and payroll processes.

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Desk of Contents

Let’s start.

5 free printable time sheet templates

Listed below are 5 useful printable time sheets you should utilize for your small business.

To make use of a template, click on on the hyperlinks to obtain it in your most popular format (Google Sheet, MS Phrase, PDF, or Excel format). After you customise (if vital) and print the timesheet template, you can begin recording your workers’s hours.

Tip: The templates within the Google Sheets and Excel format embody a Pattern Sheet. These have built-in formulae to routinely fill in dates and carry out time and pay calculations. So, they double as a working Excel timesheet template.

1. Hourly timesheet template

This timesheet template permits staff to document their duties throughout every work hour. The template is designed that can assist you perceive your workers’s every day actions.

Printable Hourly Timesheet Template

Hourly Timesheet Obtain Hyperlinks:

2. Each day timesheet template

This printable timesheet template is for recording staff’ every day duties. It permits staff to notice down time in, outing, specify duties for hours labored, and so on., on a easy timesheet.

Printable Daily Timesheet Template

Each day Timesheet Obtain Hyperlinks:

3. Weekly timesheet template

This printable weekly timesheet options two every day clock-ins. It’s a weekly time card that lets staff document once they take an extended break, like a lunch break. Employees members may be aware their whole hours and weekly pay.

Weekly timesheet

Weekly Timesheet Obtain Hyperlinks:

4. Biweekly timesheet template

The biweekly worker timesheet template works equally to the weekly timesheet above however covers two weeks. Staff fill out the timesheet for managers to calculate pay twice a month.

Bi-Weekly timesheet

Biweekly Timesheet Obtain Hyperlinks:

5. Month-to-month timesheet template

This month-to-month timesheet follows the weekly and biweekly printable timesheet template format however consists of 5 weeks. Staff can document their hours every day, then calculate their weekly hours and pay. Managers can then pay staff on a month-to-month foundation. 

Monthly timesheet
Monthly-Excel-Attendance-Tracker 1

Month-to-month Timesheet Obtain Hyperlinks:

Seeking to create your timesheets from scratch? 

Right here’s how one can make a easy timesheet template of your individual.

Find out how to make a printable timesheet

The perfect software program to make a printable timesheet is a spreadsheet software program like Microsoft Excel or Google Sheets. These present a handy grid to format your timesheet. You may then export the sheet to some other doc format, resembling Microsoft Phrase or PDF format.

Fields to contemplate including to your timesheet template embody:

  • Worker title.
  • Related dates.
  • Days of the week.
  • Month.
  • Time in and outing.
  • Working hour totals.
  • Initiatives and/or duties labored on.
  • Proportion of duties accomplished.
  • Extra notes (to speak any reminders or particular messages).

Subsequent, let’s discover why some companies could select printable time sheets.

3 key advantages of printable time sheets

Listed below are the three essential causes employers would possibly use paper timesheets:

1. Anybody can use printable timesheets

Your much less tech-savvy staff could wrestle to get used to digital time monitoring.

Then again, all of your staff ought to have the ability to use a easy timesheet system to write down their common hours on paper.

2. Bodily timesheets can be found for information

Paper timesheets permit you to create a bodily document of every worker’s work historical past. You may accumulate all their timesheets and retailer them in a folder for simple entry.

In distinction, some digital options require you to pay further to retailer and entry historic information.

3. No onboarding or setup required

Printable time sheets don’t require any setup apart from downloading and printing. This straightforward course of doesn’t require a lot time or laptop literacy.

Free payroll timesheet template mid blog CTA

Nevertheless, free printable timesheets do have some drawbacks. Let’s discover these subsequent.

4 main limitations of printable time sheets

Listed below are 4 core the explanation why utilizing a time sheet template is probably not as helpful as you assume:

1. Threat of human error

Staff could often make calculation errors on their timesheets. A crew member might lose or neglect about their sheet and fill it inaccurately later. 

Inaccuracies are more durable to catch on a paper time sheet template as there are not any built-in checks for managers. This could trigger you to pay staff incorrectly.

2. No safety towards time theft

Staff could purposely report false hours or duties in the event that they have been underworking. That is referred to as time theft.

Paper timesheets restrict workers accountability. Except you may watch your staff all day, you received’t know in the event that they’ve stuffed their timesheets just for the hours they’ve labored. This, too, can result in overpaying staff.

3. Lack of time and productiveness stories

With paper timesheets, there’s no fast approach to analyze worker time and productiveness information to reply questions like:

  • How productive are your crew members?
  • Are staff entertaining distractions (e.g. social media)?
  • Do staff have a manageable workload?
  • Are there productiveness bottlenecks?
  • What duties do staff full throughout every work hour?

You would carry out some handbook evaluation, however this may be time consuming and certain received’t present a lot perception. That you must analyze extra than simply hours labored to totally perceive your workers’s time administration.

4. Limits scalability

As your small business and workforce develop, preserving observe of paper timesheets for a number of staff could grow to be troublesome. For instance:

  • Manually reviewing timesheets, making calculations, and operating payroll could take a whole lot of time.
  • You may solely calculate worker time beyond regulation hours on the finish of the pay interval. This makes it more durable to stop extreme time beyond regulation prices.
  • You may find yourself overspending on paper and ink and utilizing a whole lot of cupboard space.
  • What you are promoting might want to preserve a separate system for monitoring sick go away and trip time.

Every of those limitations will possible grow to be extra critical and expensive when your crew grows.

So, what’s the different to printable time sheets?

Let’s learn the way a digital different to a free timesheet template may very well be the following logical step for your small business.

3 terrific digital software program options to printable time sheets

A digital time tracker will help you automate and streamline your time monitoring course of. Plus, they get rid of the trouble of printing timesheets.

Let’s check out the options, buyer scores, and pricing of three completely different time monitoring software program choices:

1. Time Physician

Time Doctor

Time Physician is a robust instrument for time monitoring and productiveness administration. It’s utilized by giant firms, like Ericsson, in addition to small companies, like Thrive Market, to spice up productiveness within the office.

Time Physician is a versatile, user-friendly different to a free timesheet template. You should use it as a desktop app (for Home windows, macOS, and Linux), internet app, and cell app for Android. The Chrome extension additionally supplies 60+ integrations with different apps (e.g., challenge administration software program like Asana and Trello).

Key options

Let’s check out a few of Time Physician’s unbelievable options.

A. Interactive and silent time monitoring choices

Time Physician supplies two easy time monitoring modes: Interactive and Silent.

The interactive mode lets staff to trace time by beginning and stopping a timer. The app routinely syncs time information to the worker’s digital time card when the timer is operating.

time doctor track time

The silent mode is an automatic time monitoring choice that works within the background when a tool is in use. The app generates an correct automated time card whereas staff work. This permits staff to concentrate on their workflow with out disruption.

B. Sturdy productiveness administration

Time Physician provides a number of options to encourage and measure worker productiveness.

They embody:

  • Idle time detection: Time Physician detects keyboard and mouse utilization to find out an worker’s exercise ranges. It calculates a share of idle time in a piece hour or chosen interval.
  • Inactivity pop-up notifications: If an worker is inactive for too lengthy, the app shows a pop-up asking if the worker remains to be working. The app routinely stops the timer if the worker doesn’t work together.
  • Screenshots and screencasts (elective): Time Physician can take common screenshots and display screen recordings of worker gadgets to make sure they’re working responsibly.
Time Doctor Screencasts
C. Detailed time and productiveness stories

Time Physician may generate complete stories about time and productiveness, together with:

  • Exercise abstract stories: Perceive the time staff spend energetic, idle, or unproductive.
  • Hours tracked stories: Assessment the whole hours staff tracked in a given interval.
  • Internet & app utilization stories: See the time staff observe on completely different web sites and purposes.
  • Attendance stories: Get an outline of worker attendance and punctuality based mostly on work schedules you configure.
  • Timeline stories: View a real-time timeline of every worker’s exercise (E.g., what they’re presently engaged on, or what they did all through the day).
  • Customized export stories: Create customized stories to fit your enterprise wants, downloadable in a CSV (Microsoft Excel) or PDF format.
Time Doctor-custom export
D. Payroll integration

Time Physician permits you to precisely observe worker hours to the second, in addition to arrange billable charges. You may then generate and run payroll proper from the app for the billable hours tracked.

The app additionally integrates with a number of cost gateways, resembling PayPal, ADP, Smart, and Gusto to course of funds.

You may customise the payroll by way of:

  • The pay interval and foreign money.
  • Choosing to pay an hourly price or month-to-month wage.
  • Paying a number of staff in bulk or paying individually.  
time doctor_payroll management

Try Time Physician’s full checklist of options to find what it will probably do for your small business.


Time Physician provides a 14-day free trial with out requiring your bank card info. Paid plans begin from $7/person per thirty days.

Buyer scores

  • G2: 4.4/5 (300+ critiques)
  • Capterra: 4.5/5 (420+ critiques)

2. RescueTime


RescueTime is an automated timesheet software program. It goals to assist staff enhance their time administration and productiveness with options just like the Finish of Day focus evaluation.

Key options

  • Tracks worker hours and exercise routinely when a tool is in use.
  • Supplies productiveness administration options like Focus Classes and distraction alerts.
  • Exhibits your aim progress, productiveness ranges, and time in conferences in your Outlook or Google Calendar.
  • Affords stories about hours labored, focus stage, and every day actions.


RescueTime provides a 14-day free trial. Paid plans begin at $12/person per thirty days.

Buyer scores

  • G2: 4.1/5 (70+ critiques)
  • Capterra: 4.6/5 (120+ critiques)

3. Homebase

Homebase is a superb app for monitoring time, managing labor prices, and facilitating crew communication. It’s an excellent choice for work environments with shifts schedules and Level of Sale (POS) programs, resembling retail and hospitality.

Key options

  • Permits staff to clock in and clock out and generates automated timesheets.
  • Works on a desktop, cell machine, and POS programs.
  • Sends schedule change bulletins and shift reminders.
  • Tracks time beyond regulation hours and sends managers time beyond regulation alerts.


Homebase provides a restricted free plan for one location. Paid plans begin at $24.95/month per location.

Buyer scores

  • G2: 4.2/5 (80+ critiques)
  • Capterra: 4.6/5 (850+ critiques)

Wrapping up

If your small business nonetheless makes use of paper timesheets, you should utilize one of many 5 timesheet templates above to trace worker time and calculate pay.

Nevertheless, a digital timesheet software program will help you observe time extra precisely and enhance productiveness. You may calculate billable hours, run payroll, and get useful insights on the push of a button! Time Physician does all this and extra.



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