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10 finest geofencing time clocks in 2023


Geofencing time clocks are time clocks — however higher — and may prevent money and time.

Geofencing makes use of GPS (or comparable) in order that staff can solely examine in and take a look at after they’re bodily in the correct location on the proper time.

Which means they allow you to hold observe of employees even when you’re distant, or have a big workforce in a number of areas. You possibly can see how many individuals are on-site, stop time theft (the place staff examine in even when they haven’t arrived), and precisely calculate pay primarily based on hours.

However selecting the best instrument generally is a mission. There are a ton of choices on the market, every have completely different options, and a few include different instruments that you could be or could not want. Evaluating and contrasting them can really feel like a full-time job in itself.

We all know you simply need to discover the correct instrument that does what you want and get again to work.

In order that’s why on this submit, we’re masking:

  • The important thing options to search for in geofencing time clocks
  • Our high 10 shift geofencing time clocks** (and our decide for the very best all-in-one choice)
  • What to think about when shopping for a geofencing time clock
  • And customary pitfalls to keep away from when utilizing the instrument, to get optimum outcomes.

Key options to search for in geofencing time clocks

We advocate in search of the next options when selecting a geofencing time clock instrument for your online business.

  • Geofencing expertise After all, geofencing time clocks will need to have dependable geofencing expertise in-built, so you may precisely observe worker location and time. Staff can solely clock in when they’re bodily in the correct place, guaranteeing exact pay and hour calculation.
  • Integration with payroll software program Now you’ve tracked employee hours precisely, you may translate these hours to pay. A instrument that integrates seamlessly with payroll software program streamlines your payroll processing and helps you guarantee correct pay.
  • Cell accessibility A core a part of any geofencing instrument, you want your time clock to work on cell units in order that staff can clock out and in from any location, with minimal problem.
  • Actual-time monitoring A part of utilizing geofencing to trace time is about seeing the place staff are at any time. You’ll need to search for a instrument that allows this, to permit supervisors to watch worker hours, and observe attendance in actual time.
  • Reporting and analytics This allows you to observe and analyze worker time and attendance knowledge, so you may achieve larger insights into your staff’ work and conduct, and precisely perceive their patterns, hours, and pay necessities.

Our high decide for geofencing time clocks in 2023 (+ the remainder ranked)

With its complete set of options designed for small companies and hourly employees, we consider that Homebase is among the finest geofencing time clock instruments on the market. It provides geofencing and has an all-in-one dashboard to handle different duties like payroll, PTO, scheduling, HR and compliance, onboarding and hiring, and staff happiness.

However no instrument is ideal, and there are others accessible that would work higher for your online business, relying on what you want. Let’s have a look.

  1. Greatest all-in-one resolution: Homebase
  2. Greatest for eating places: 7shifts
  3. Greatest for simplicity: After I Work
  4. Greatest for ease of use: Deputy
  5. Greatest for payroll integration: Quickbooks Time (Tsheets)
  6. Greatest for multiple-location companies: Sling
  7. Greatest for building companies: ExakTime
  8. Greatest for cell groups: Timesheet Cell
  9. Greatest for time-saving automation: Buddy Punch
  10. Greatest for bigger corporations: Hubstaff

Comparability chart: Prime 10 geofencing time clock apps in 2023

A breakdown of the ten finest geofencing time clocks

1. Greatest all-in-one resolution: Homebase

Supply: JoinHomebase.com
Caption: Homebase’s geofencing monitoring instrument works on nearly all cell units

Homebase is an all-in-one staff administration and communication system that features a geofencing time clock as simply one among its instruments to make time clocking, monitoring, and payroll simpler. Suitable with nearly any cell gadget, the time clock makes use of GPS.

It additionally sends automated alerts and messages to assist affirm that employees are the place they must be, ensure nobody forgets to clock out, and assist managers keep away from expensive or unlawful extra time. It additionally integrates with payroll for super-streamlined funds and extra correct hourly time monitoring.

Prime options

  • Geofencing monitoring with GPS and photographs, to trace hours, breaks, extra time, and PTO.
  • Cell app appropriate with iOS and Android.
  • Distinctive worker PINs to make sure correct monitoring for everybody.
  • Alerts for late clock-ins or forgotten clock-outs.
  • Constructed-in messaging and reminders.
  • Labor price monitoring, and good monitoring of labor vs gross sales.
  • Correct timesheets and payroll integration for simple hours-worked-to-pay calculations.
  • Immediate conversion of timesheets into payroll wages and correct tax funds.

Execs and cons

The geofencing time clock instrument integrates seamlessly right into a wider suite of helpful instruments. Customers say that it’s straightforward for workers to make use of “on daily basis”, with a “clear design” and capabilities which might be “corresponding to rather more costly software program.”

Nonetheless, it could supply extra instruments that you just want if you’re in search of a easy time clock solely.

Pricing

  • Free. Time clock and timesheets for one location and limitless staff.
  • Necessities. $20 per thirty days per location. Every part included within the Free plan, plus staff communication, efficiency monitoring, and distant instruments.
  • Plus. $48 per thirty days per location. Every part in Necessities, plus labor budgeting and PTO instruments.
  • All-in-one. $80 per thirty days per location. Every part in Plus, in addition to new rent onboarding, and HR & compliance.

2. Greatest for eating places: 7shifts

Supply: 7shifts.com
Caption: 7Shifts makes use of a variety of instruments to make sure correct geofencing

7shifts provides a spread of highly effective instruments, and is designed for hourly staff within the restaurant business. Its cell time-clocking functionality is included within the “schedule” a part of its platform and goals to make labor compliance and scheduling simpler, all whereas decreasing the chance of time theft and pay errors.

Prime options

  • Geofencing and photograph choices to make sure your staff is current.
  • Cell time clock app for on-the-go monitoring.
  • Time clocking works even with out Wi-Fi.
  • Editable punches and timesheets to make sure correct funds.
  • Set guidelines like solely enabling scheduled employees to clock in, which saves on unbudgeted hours.
  • Monitor breaks and PTO.
  • Automated alerts for no-shows, break reminders, and extra time — to guard staff and keep away from further bills.
  • Hyperlink to payroll and timesheets for correct and straightforward pay.
  • Audits and studies for an at-a-glance overview of employees exercise.

Execs and cons

It provides a variety of highly effective instruments for staff administration, and customers reward the “ease of use” and “streamlined reporting”, and significantly like its communication instruments.

Nonetheless, it was created for the restaurant sector, so is probably not your best option for different industries.

Pricing

  • Comp: Free, for one location and as much as 30 staff. Contains time clock, and scheduling.
  • Entrée: $29.99 per thirty days per location, for as much as 30 staff, Every part from the Comp plan plus templates, budgeting, and day without work monitoring.
  • The Works: $69.99 per thirty days per location, for limitless staff. Every part from the Entrée plan, plus payroll integration and state-based compliance instruments.
  • Gourmand: $135 per thirty days per location. Every part in The Works, plus onboarding, labor forecasting, and nearer help.

7shifts additionally provides a free 14-day trial.

3. Greatest for simplicity: After I Work

Supply: WhenIwork.com
Caption: After I Work has easy staff communication instruments to assist handle hours and PTO

After I Work lets staff observe time with any gadget, and manages when staff can or can’t tackle new shifts. It lets them request PTO, tracks shift knowledge, and automates alerts.

For managers, it lets you use timesheets to run payroll, by way of integrations with fashionable payroll suppliers.

Prime options

  • Works on nearly any cell or desktop gadget.
  • Connects time clocking with pay guidelines and scheduling, to make sure correct hours.
  • Sends automated alerts to keep away from extra time or labor compliance regulation breaches.
  • Lets staff talk and handle their very own shifts.
  • Tracks and coordinates PTO, breaks, and total attendance.
  • Integrates with payroll instruments.

Execs and cons

After I Work is straightforward, with a couple of easy options that work nicely. Reviewers say that it’s “straightforward to navigate” with a “easy and chic” design, “agility”, and the flexibility to present employees entry to their work schedule and guidelines within the “palm of their hand.”

In distinction, it doesn’t supply as many options as some all-in-one instruments — for instance, payroll can solely be carried out by way of an built-in, separate instrument.

Pricing

  • Normal: $4 per consumer per thirty days. Contains time and attendance instruments, and scheduling.
  • Superior: $8 per consumer per thirty days. Contains superior scheduling with extra dynamic and customizable options, plus time and attendance instruments.

4. Greatest for ease of use: Deputy

Supply: Deputy.com
Caption: Deputy has a color-coded, brilliant interface that helps make it straightforward to make use of

Deputy’s time clock app goals to make payroll as correct as potential, and likewise helps employers make it possible for solely employees who’re scheduled to work achieve this. Its color-coded interface makes monitoring time straightforward, and it makes use of each GPS and facial verification to make sure location-accurate punching in.

Prime options

  • Hours and breaks recorded by way of the identical app.
  • Works on a cellphone, pill, or laptop.
  • Makes use of GPS for location stamps or touch-free face verification.
  • Routinely creates correct timesheets that managers can export simply.
  • Allows labor regulation compliance and retains correct data.
  • Touchless choices (voice instructions and facial recognition) for cleaner workplaces and quicker monitoring.
  • Alerts employees and managers when breaks are due.

Execs and cons

It features a vary of modern options like touchless clock-ins, and is intuitive to make use of. Prospects particularly like “the straightforwardness of the appliance” and “how straightforward it’s to navigate”, plus its ease in dealing with “a number of location choices.”

Nonetheless, to entry all instruments together with time clocking you might want to be on the costlier plans.

Pricing

  • Starter: Free, for 100 shifts per thirty days.
  • Time & Attendance: $3.50 per consumer per thirty days. Scheduling with attendance monitoring, and timesheet administration, however no automation, reporting, SMS alerts; and fewer staff communication instruments.
  • Premium: $4.90 per consumer per thirty days. All scheduling, time, attendance, and reporting instruments.
  • Enterprise: Value on request. For companies with 250+ staff. Every part in Premium, plus customized options.

Deputy additionally provides a free 31-day trial.

5. Greatest for payroll integration: Quickbooks Time (Tsheets)

Supply: Quickbooks.intuit.com/
Caption: Quickbooks Time makes use of GPS as a part of its geofencing time clock instruments

From the payroll and invoicing firm of the identical title, Quickbooks Time (previously often called Tsheets) lets managers observe time precisely. It goals to make payroll painless and contains dashboards designed to indicate who’s working and when at a look. It additionally prioritizes correct reporting.

Prime options

  • Works immediately inside Quickbooks, a serious plus when you already use that software program.
  • Cell app for simple on-the-go use.
  • Generates separate job and worker codes to assist make extra exact studies.
  • Makes use of GPS for geofencing monitoring.
  • Displays extra time and sends customizable alerts.
  • Syncs with Quickbooks and creates correct timesheets to run environment friendly payroll and invoicing.
  • Gives limitless help by way of chat or cellphone.

Execs and cons

A significant professional is that it syncs with Quickbooks’ present highly effective software program and contains many must-have options. Customers say that it’s “handy and straightforward to make use of”, with further helpful options like “the flexibility so as to add notes whenever you clock in to simply observe initiatives,” and retains “all of our timekeeping wants in a single app.”

Nonetheless, it’s not best when you don’t use or want the remainder of Quickbooks’ software program.

Pricing

  • Premium. $8 per consumer per thirty days + $20 base price per thirty days. Limitless customers.
  • Elite. $10 per consumer per thirty days +$40 base price per thirty days. Limitless customers.

6. Greatest for multiple-location companies: Sling

Supply: Getsling.com
Caption: Sling’s time clock instrument works on practically any smartphone

Sling’s time clock instrument is a part of a wider suite of options that additionally contains job administration, labor price monitoring, labor compliance, and staff communication. It additionally helps you handle a number of work areas with ease and allows you to observe and optimize labor prices.

Prime options

  • Works on any cellphone.
  • Lets employers export timesheets for simple payroll working.
  • Schedule monitoring for a number of areas from a single dashboard.
  • Retains observe of worker breaks and displays extra time.
  • Staff communication instruments to make sure everybody is aware of the place they must be, and when.
  • Allows you to optimize labor prices and hyperlink schedules for the very best use of worker hours.
  • Job administration to allow employees to work successfully.

Execs and cons

Sling is designed for all sorts of industries that depend on hourly groups. Many customers mentioned that they like how it syncs immediately between units, and “will increase effectivity.”

On the draw back, you might want to improve to Premium for cell time monitoring. Plus, some customers say the app has “glitches”, and others say that they’ve discovered the platform to be sluggish.

Pricing

  • Primary: Free. Contains shift scheduling and time-off requests, however no cell time monitoring.
  • Premium: $1.70 per consumer per thirty days. Every part in Primary, plus instruments for cell time monitoring, and optimizing labor prices.
  • Enterprise: $3.40 per consumer per thirty days. Every part in Premium, plus knowledge and studies.

7. Greatest for building companies: ExakTime

Supply: Exaktime.com
Caption: ExakTime lets staff use their cellphone to check-in, or an on-site gadget designed for building environments

ExakTime is a cloud-based time clock that’s designed particularly for building companies and busy employees who’re continually on the transfer. It really works whether or not you might have one web site or many extra, and is meant primarily to assist corporations handle labor prices and observe attendance whereas in a busy surroundings.

Prime options

  • Simple clock-in and clock-out interface that makes use of “Go” and “Cease” for super-simple monitoring.
  • Makes use of GPS and photographs for clocking in.
  • Ensures worker id with ID photographs.
  • Syncs to the cloud and worker units for safe backups.
  • Works on nearly any smartphone gadget.
  • Staff can use an app or an on-site gadget designed particularly for building websites.
  • Integrates with payroll processors.

Execs and cons

ExakTime has a super-simple interface designed for use in busy, fast-paced environments. Customers say that the “GPS is useful” and that the payroll function is dependable, “user-friendly, and environment friendly.”

In distinction, it’s designed primarily for the development business, so is probably not best for different workplaces.

Pricing

  • $8 per thirty days per consumer (paid yearly), plus $50/month base price. Contains GPS, photograph ID, wage monitoring, studies, extra time alerts, and limitless US help.

8. Greatest for cell groups: Timesheet Cell

Supply: Timesheetmobile.com/
Caption: Timesheet Cell sends alerts to employees after they’re leaving a piece location

As its title suggests, Timesheet Cell is designed particularly for the cell workforce, and provides geofencing time monitoring together with scheduling, timesheets and studies, staff messaging, and alerts. It additionally lets staff handle PTO and sick days, and provides job administration checklists to make shifts extra environment friendly.

Prime options

  • Geofencing throughout scheduled hours.
  • Timesheet reporting for fast payroll processing and labor costing.
  • Drag and drop scheduling for jobs and staff, with instantaneous notifications
  • EU working time compliance legal guidelines included in its authorized part.
  • Undertaking checklists for job administration throughout every shift.
  • Automated alerts for extra time reminders, working time violations, or late arrivals.
  • Staff messaging to let employees talk, and make clear directions between websites. Assist for 4 languages.
  • Day off and trip schedule administration.
  • Integrations with invoicing and payroll platforms.

Execs and cons

Timesheet Cell contains EU working time compliance legal guidelines, so an excellent choice for Europe-based companies. Prospects additionally reward how it lets staff “observe working hours remotely, which implies anytime and wherever”, extra effectively than different timesheet instruments, whereas others significantly just like the stay chat help.

Nonetheless, it’s primarily designed for cell workforces, so it could not work if your online business is extra ‘on-site’.

Pricing

Timesheet Cell calculates its pricing relying on the variety of staff that use it, and whether or not they clock out and in a number of instances a day.

For instance, for 10 staff:

  • Fundamentals: From $16.25 per thirty days for 3 months. Contains cell app and geofencing.
  • Per Punch Plan: $48 per thirty days for 3 months. Contains Fundamentals, plus payroll integrations and extra time warnings. Not beneficial for employees who punch out and in a number of instances per day.
  • Small Enterprise: $64.80 per thirty days for 3 months. Contains Fundamentals, plus payroll integrations and extra time warnings.
  • Medium Enterprise: $87 per thirty days for 3 months. Contains Fundamentals, plus payroll integrations and extra time warnings. Beneficial for corporations with 15 or extra staff.

After three months, Fundamentals rises to $3.49 per worker for limitless punches + $14.99 firm subscription. Per Punch rises to fifteen cents per punch + $29.99 firm subscription.

Small Enterprise rises to $9.95 per worker for limitless punches + $29.99 firm subscription. Medium Enterprise rises to $2.49 per worker for limitless punches + $149 firm subscription.

9. Greatest for time-saving automation: Buddy Punch

Supply: Buddypunch.com
Caption: Buddy Punch makes it straightforward to create correct time playing cards for every worker

Buddy Punch goals to simplify monitoring, irrespective of the place employees are working. Its automation saves hours of labor in reviewing, checking, and verifying worker timesheets earlier than processing payroll. It additionally goals to create correct studies and sheets by way of digital punching out and in.

Prime options

  • Makes use of GPS and picture monitoring.
  • Works on cell and laptop.
  • Routinely tracks paid and unpaid day without work and sick depart.
  • Creates customizable studies to make payroll working simpler.
  • Displays distant employees by way of IP addresses to make sure they’re working.
  • Integrates with payroll suppliers, and provides its personal payroll processor, Buddy Punch Payroll.
  • Sends notifications to customers routinely.
  • On-line chat help.

Execs and cons

Buddy Punch is straightforward and straightforward to make use of, with photographs and color-coded dashboards. Prospects like “how fast it’s to punch in and punch out”, its capacity to “permit distant check-ins”, and the way straightforward to navigate it’s.

On the draw back, it requires further software program Buddy Punch Payroll if you wish to run payroll on the identical platform.

Pricing

  • Normal: $2.99 per consumer per thirty days billed yearly (or $3.49 if billed month-to-month) +$19 base price per thirty days, together with cell apps, GPS, payroll integrations, reporting, and break planning.
  • Professional: $3.99 per consumer/month billed yearly (or $4.49 if billed month-to-month) +$19 base price per thirty days. Every part in Normal, plus worker scheduling, templates, and early or late reporting.
  • Enterprise: Value on request. All Professional options, plus API entry.

Buddy Punch additionally provides a free trial.

10. Greatest for bigger corporations: Hubstaff

Supply: Hubstaff.com
Caption: Hubstaff has a variety of instruments and gives detailed knowledge reporting

Hubstaff is a robust worker and workforce administration platform, which incorporates time monitoring as a part of its toolset. It makes use of GPS for cell geofencing, in addition to worker monitoring capabilities like screenshots and photographs. It additionally has payroll, invoicing, and scheduling instruments.

Prime options

  • GPS geofencing and customizable job websites.
  • Time monitoring and reporting for correct timesheets throughout units.
  • Time clock app for particular purchasers and initiatives.
  • Job administration instruments for further productiveness.
  • Payroll monitoring and invoicing inside the similar dashboard.
  • Productiveness and hourly knowledge monitoring.
  • Assist for agile workplaces together with dash planning and digital standups.

Execs and cons

Hubstaff is a fully-fledged, highly effective platform for bigger corporations. Customers say they like the way it saves time in comparison with guide time monitoring, and the way it improves the “effectivity of the work staff”.

Nonetheless, it could supply extra instruments than you want, relying in your firm measurement and necessities.

Pricing

  • Desk Free: Free for one consumer. Embody time monitoring and timesheets.
  • Desk Starter: $5.83 per consumer per thirty days. Begins at $140. Contains two customers. Every part from the Free plan, plus studies, 24-hour help, and one integration.
  • Desk Professional: $8.33 per consumer per thirty days. Begins at $200. Contains two customers. Every part in Starter, plus day without work instruments, challenge budgets, restricted API, and expense monitoring.
  • Enterprise: Value on request. Every part in Professional, plus extra insights, increased limits on API, concierge set-up and VIP help, compliance instruments, and limitless job websites.

Hubstaff additionally provides a 14-day free trial.

What to think about when shopping for geofencing time clock software program

There’s no such factor as a single “finest” platform: all of it relies on what you want. Right here’s what to consider when shopping for geofencing time clock software program, to verify it’s proper in your staff.

  • Decide your online business’s time and attendance monitoring wants Take into account precisely what you’re in search of in relation to monitoring time. Do you might have a number of areas? A lot of employees? What time monitoring and payroll duties are you at present spending probably the most money and time on?
  • Analysis and examine accessible choices Examine and distinction choices, and make a shortlist. Any of the choices we’ve listed may work, however solely you realize which works finest for your online business. Examine options, think about how a lot help you want, and take a look at your price range.
  • Take into account the fee and pricing choices We don’t advocate selecting a platform primarily based on price alone; a low-priced instrument should be a waste of time or cash if it doesn’t do what you want. As an alternative, think about worth. Have a look at how a lot money and time you may save in the long term.
  • Consider the software program’s buyer help and safety measures — Buyer help is essential when shopping for a brand new instrument, particularly when you’re not fairly positive precisely easy methods to use it, or have a bigger staff to coach. Test the assistance pages and help choices before you purchase, for finest outcomes.
  • Decide and arrange the software program — When you’ve made a shortlist, decide the very best instrument and enroll. Many instruments supply a free choice or trial, so you may check if it delivers. The most effective platforms may also supply important onboarding assist, so that you’ll by no means be left confused or caught.

Frequent pitfalls to keep away from when utilizing geofencing time clock software program

Even the very best software program would possibly fall quick if it’s not getting used accurately. Listed below are some pitfalls to keep away from, so you will get your platform working optimally.

  • Not correctly organising worker data — Not filling in your whole staff’ data accurately can result in errors in relation to monitoring time, and calculating pay. For finest outcomes, ensure worker data is correctly arrange.
  • Not recurrently reviewing and updating geofencing boundaries — Protecting your boundaries updated implies that geofencing will work correctly, and also you’ll have up-to-date data of worker areas and correct check-ins and outs.
  • Not correctly coaching staff on the software program — If employees don’t know easy methods to use the time clock correctly, this can seemingly trigger main points with right monitoring. There’s a studying curve with any software program, however serving to employees use it nicely will guarantee probably the most correct outcomes.
  • Not recurrently backing up knowledge — Having common backups of information and digital data helps to guard your online business in case of technical difficulties or hacking. It additionally helps you to get again in your ft simply within the uncommon occasion that your time clock expertise fails you.

Geofencing time clocks: Location is simply the beginning

Geofencing time clocks are a should for any enterprise proprietor who must hold observe of employees remotely, or desires to make it possible for the hourly-paid wages staff obtain are as correct as potential.

Geofencing ensures that employees are the place they are saying they’re, avoids expensive and unlawful extra time, and saves you main time and stress translating hours on the bottom into correct wages (together with suggestions, PTO, and breaks).

With so many transferring elements, it is sensible to make use of a digital, geofencing time clock to streamline the method — moderately than making an attempt to do the whole lot manually, or utilizing an advanced stack of separate instruments.

When in search of a geofencing time clock, you seemingly need to think about key options together with dependable geofencing expertise, integration with payroll instruments, real-time monitoring, a cell app, and insightful reporting capabilities.

Homebase focuses on providing a geofencing time clock that not solely tracks precisely and integrates with payroll (and free of charge too!), but additionally connects simply with a set of different capabilities that small companies must thrive. These embody staff communication, scheduling, hiring, HR, and staff happiness.

So you may time clock with ease, calculate pay precisely, and save money and time on extra time and guide scheduling too — all inside the similar platform.

References

**The knowledge above relies on our analysis on geofencing time clock instruments. All consumer suggestions referenced within the textual content has been sourced from impartial software program evaluation platforms, reminiscent of G2 and Capterra, in February 2023.



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